Bicester Heritage | Terms and Conditions

Terms and Conditions

Scramblers Membership

1 Interpretation

1.1 “MEMBER” means the person who is named on the Scramblers Application For a Membership form and for whom, following acceptance by Scramblers (‘the Club’), the Club has agreed to provide services to, following these terms.

1.2 “MEMBERSHIP” means the period when a Member is contracted to the Club.

1.3 “SPECIFIED SERVICE” means the Service provided by the Club and set out in the literature provided with these terms.

1.4 “CLUB” means Scramblers by Bicester Heritage. Bicester Heritage Park Limited is the corporate entity trading as Scramblers.

1.5 “REGISTRATION FEE” means the one-off payment made by the Member to the Club to cover yearly administration and membership costs.

1.7 “MEMBERSHIP TERM” means the initial 12 month period from the date when the Member pays and completes the registration for membership form online/manually.

2 Agreement to these Terms

When applying for Membership of the Club, the Member confirms that it has read and agrees to be bound by these Club Terms and Conditions. Upon Membership being accepted, the Member will be provided with its own copy of the Club’s Terms and Conditions, and they should be retained for future reference.

3 Supply of the Specified Service

3.1 The Club shall provide the Specified Service to the Member subject to these terms.

3.2 The Club shall use its reasonable endeavours to provide the Specified Service within the advertised times.

3.3 The Club may at any time without notifying the Member make any changes to the Specified Services that are necessary to comply with any safety or other statutory requirements and/or which do not materially affect the nature or quality of the Specified Service.

3.4 Any other changes or additions to the Specified Service or to these Terms will be notified to the Member in writing by the Club in advance of those changes taking place.

4 Membership Term and Payments

4.1 Membership of the Club is for an Initial Term of 12 months from the date of submitting the application form and payment.

4.2 Following the expiry of the Membership Term, members will have the option to renew or cancel their Membership.

4.3 All charges quoted to the Member for the provision of the Specified Service are inclusive of VAT.

5 Warranties and Liability

5.1 The Club warrants to the Member that the Specified Service will be provided using reasonable care and skill as far as reasonably possible. Where the Club uses the Service of any agent or a third party (such as speakers at events), the Club does not give any warranty, guarantee or indemnity in that respect.

5.2 Except in cases of death or personal injury caused by the Club’s negligence, the Club shall not be liable to the Member because of any representation (unless fraudulent or negligent) for any loss of profit or any indirect, special or consequential loss, damage costs, expenses or other claims (whether caused by the negligence of the Club or its agents or otherwise) which arise out of or in connection with the provision of the Specified Service and the entire liability of the Club under or in connection with the Specified Service shall not exceed twice the amount of the Club’s charges for the provision of the Specified Service, except as expressly provided in these Terms. This warranty is in place of all other terms, conditions and warranties, expressed or implied statutory or otherwise and any other liabilities whatsoever and howsoever arising.

5.3 The Club shall not be liable to the Member or be deemed to be in breach of these Terms because of any delay in performing, or any failure to perform, any of the Club’s obligations concerning the Specified Service, if the delay or failure is due to any cause beyond the Club’s reasonable control, and time shall not be of the essence.

6 Termination of Membership

6.1 The Member may terminate either their membership by giving 1 months’ written notice to the Club. However, the yearly Membership Fee will not be refundable.

6.2 Either party may at any time terminate the Membership by immediate written notice if the other commits any material breach of these terms or goes into liquidation, becomes bankrupt, makes a voluntary arrangement with its creditors or has a receiver or administrator appointed.

6.3 Upon termination of this Membership for whatever reason, all sums owed by the Member to the Club shall become due and payable by the Member with immediate effect.

6.4 For the avoidance of doubt, if the Member breaches any of the Membership terms, the Membership Subscriptions Guarantee (clause 8) becomes null and void.

7 Insolvency of Member

7.1 This clause applies in the following circumstances:

7.1.1 The Member makes a voluntary arrangement with its creditors or (being an individual or firm) becomes bankrupt or (being a company) becomes subject to an administration order or goes into liquidation (otherwise than for the purposes of amalgamation or reconstruction); or

7.1.2 An encumbrance takes possession, or a receiver is appointed, of any of the property or assets of the Members; or

7.1.3 The Member ceases, or threatens to cease, to carry on business; or

7.1.4 The Club reasonably believes that any of the above events will happen and notifies the Member accordingly.

7.2 If this clause applies, without limiting any other right or remedy available to the Club, the Club may cancel or suspend Membership, including access to its website and attendance at events notwithstanding any previous agreement or terms.

8 Membership Guarantee

8.1 The Club wishes for members to receive a return on their investment many times over through full involvement in the Specified Services. However, the Member retains responsibility for making the most of the many opportunities membership offers.

8.2 Any request for a refund must be submitted in writing to Scramblers for consideration, documenting their reason for refund.

9 General

9.1 Notices to the Club are to be sent to the registered address. Notices to the Member will be sent to the address on the application unless the Club is otherwise informed in writing.

9.2 No failure or delay by either party in exercising any of its rights under these terms shall be deemed to be a waiver of that right, and no waiver by either party of any breach of these terms by the other shall be considered as a waiver of any subsequent breach of the same or any other provision.

9.3 If any provision of these Terms is held by any court or other competent authority to be invalid or unenforceable in whole or in part, the validity of the other provisions of these Terms and the remainder of the provision in question shall not be affected.

9.4 English law shall apply to this agreement, and the parties agree to submit to the jurisdiction of the English courts.

9.5 The Registration Fee includes one membership pack for the name on the Application form.

9.6 Membership allows all members’ personnel to access certain areas of the Club’s website. This access will continue whilst payments are up to date. Should payments lapse, access may be suspended. If a Member decides to cancel Membership, access will stop.

9.7 The Club reserves the right to suspend the Member’s access to the website in the event of complaints, and complaints would constitute a breach of these terms.

9.8 As a Member of the Club, the Member agrees to conduct themselves in a professional and friendly manner, treating other members with respect at all times. If the Club should receive a complaint about any Member’s behaviour, it reserves the right to suspend Membership, and a refund will not be granted. Such complaints would constitute a breach of these terms.

9.9 Membership of the Club is at the sole discretion of the Club, and it reserves the right to refuse Membership.

10 Event Cancellation Policy

10.1 Cancellation by us

Scramblers reserves the right to modify the program of any event up to the day of the event.

If unforeseen circumstances cause Scramblers to cancel an event, we shall inform you as soon as possible and arrange an alternative date/event in its place.

10.2 Cancellation by you

If you wish to cancel a booking, please note the following cancellation conditions:

10.3 Paid Events:

7 days or more prior to the event – 100% refund 72 hours or less prior to the event – no refund Exceptions: if you wish Scramblers to consider exceptional circumstances, please email the Club.

Please note that if you have to cancel your place at a Scramblers event, it is impossible for Scramblers to transfer your registration to another Scramblers or Bicester Heritage event.

10.4 No Charge Events:

All events are costly to set up, even those which are ‘no charge’. If you book but find you are unable to attend, please let us know 7 days or more prior to the event. We often hold waiting lists, and someone else could attend in your place.

This policy applies unless an event has a special cancellation policy. All cancellations must be made in writing via email to your designated event coordinator.

10.5 By registering to attend an event, you have confirmed that you have read and understood our cancellation policy.

Registered address: Scramblers, Building 123, Bicester Heritage, Buckingham Road, Bicester, United Kingdom, OX27 8AL

For any questions, please contact the Scramblers team at +44 (0) 1869 327 928 or hello@wearescramblers.com



Test Track Hire

  • Our Track Declaration Form document must be signed by all drivers
  • Static noise limits will be applied in accordance with our venue regulations and are as follows: 98dB (or as per current MSA Regulations) taken on a static test.
  • For the avoidance of doubt static measurements are taken at 0.5m at a 45degree angle with engine running at ¾ maximum revs.
  • Offending vehicles will not be allowed to continue unless modification is made to the exhaust system to bring in line with the regulations. Should your vehicle fail the static noise test and you are excluded from further participation, you will not receive a refund or transfer.
  • Strictly NO timing. Anybody found to be timing, whether passenger, driver or spectator may be excluded from the rest of the day.
  • Drivers and passengers’ arms and legs MUST be covered.
  • Helmets and Seat belts or Harnesses must be worn and fastened at all times when on the circuit/course. It is the responsibility of the driver to brief their passengers with regard to correct fitment of helmet and safety harness and belts.
  • Windows must be up unless BTCC style window nets are fitted.
  • Mobile telephones and car phones must not be used on circuit/course by drivers or passengers, even if their car is stationary. Anyone seen to be using one will be excluded from the event.
  • All driver changes MUST be made in the Pit/Paddock area.
  • Bicester Heritage Ltd reserves the right to exclude any driver considered as possibly unfit by reasons of health, consumption of alcohol and or prohibited substances including amphetamines or amphetamine type substances. Random breath tests may be carried out periodically to ensure that all drivers abide by this rule, or following an accident where it is suspected to be alcohol related.